How to Choose the Best Video Conferencing Room Solutions?


Video conference room solutions are increasingly becoming the common method of communication for businesses of different sizes. Video conference room solutions enable team members to be able to meet face-to-face through the use of high-definition video and audio feeds.

The best video conferencing room solution delivers effective and efficient communication process between the participants including customers or clients from different parts of the world. Using the right video conferencing solutions such as ezTalks conference room solutions offer improved customer service, enhanced collaboration, and effective communication.

ezTalks Room Solutions

The ezTalks room solutions are designed to fit the needs and requirements of different customers or clients. The video conferencing room solutions available are for Mini Rooms, Huddle Rooms, Small Rooms, and Middle to Large Rooms. Consequently, here are the brief introduction of different options.

Meet Mini

meet mini


This all-in-one video conferencing equipment is a portable solution for focus rooms (ideal for 1-3 people). The device has been integrated with the software and hardware needed for a portable video communication device.

It has a built-in battery and it is easy and simple to set up and use. It has an 11.6” full HD touchscreen which offers a larger visual space of 30% compared with other video conferencing equipment. It also offers a touch control that is more flexible apart from its clearer images. The device also has a high-quality 1080P HD wide-angle camera, excellent sound quality thanks to the high-fidelity built-in speakers and supports dual screen display as well as amazing far-end control.

Meet S

meet s

Meet S is suitable for use between 1 to 6 people. Meet S employs the use of all-in-one design to guarantee simple and easy installation process. Additionally, Meet S has a 1080P camera with a 120-degree wide-angle lens and delivers HD video and audio experience. It is also possible to control this conferencing solution using Android, Windows, Mac, and iOS systems.

Meet Pro

meet pro


This is a premium video conferencing solution for small rooms (1-12 people). It has a high-performance processing technology that enables high-performance decoding and encoding capability. The video quality is superior thanks to the 1080p HD camera wide-angle lens, 4K sensor, and the ePTZ control. Moreover, because of the use of excellent Hi-Fi speakers, the sound heard in the meeting is natural. This is made possible because of the use of technology Automatic Noise Reduction and Automatic Echo Canceller. There is no background noise interference during communication.

Meet X

meet x

As one of the ezTalks conference room solutions, Meet X is suitable for supporting a meeting of between 1 to 20 participants. It has a 1080P PTZ camera having an optical zoom of 12X which is able to capture everyone participating in the meeting on the screen. The camera has a 78.8-degree wide-angle lens and this solution supports dual displays with twenty-five video feeds.

I choose them as an example since they can satisfy the needs of video conferencing requirements perfectly. Note that the video conferencing requirements provided includes a video conferencing machine, a webcam/camera, and a microphone. One of the other video conferencing requirements is that you should arrange for includes a broadband connection.

How to choose the best video conferencing hardware?

Choosing the best video conferencing hardware is not a straightforward task because there are different varieties available. To help you with the process of choosing the best video conferencing hardware, you should consider these various factors.

  1. How The Video Conferencing Equipment Will Be Used

Only the employees or users are able to provide the correct answers needed. You should find out whether the meetings conducted will be small or large meetings. Are the ezTalks meetings or ezTalks Webinar started spontaneously, scheduled in advance, or short/long?

Your video conferencing solution should also allow compatibility with video conferencing systems provided by other vendors. This is especially important if you are to communicate with outside partners that may have different video conferencing solutions from another vendor.

  1. Collaboration Technologies

The use of advanced collaboration technologies providing whiteboarding and desktop sharing may be required in case collaboration efforts need to be enhanced or boasted. Advanced collaboration technologies allow people from different locations to work together as if they are in the same room.

  1. New Components

If you already have video conferencing requirements like video and audio equipment of appropriate standard, then all you need is a required bandwidth. If you do not have any of the video conferencing requirements, then you have to purchase a full video conference solution offering all the required equipment.

  1. Video and Audio Recording

This capability is important for later references to past conferences or meetings. Past meetings online archive may be useful especially in the case that the participants are not great note takers. You should thus ensure video and audio recording feature is offered and check the available recording space.

  1. Ease of Use

The best video conferencing tool must be easier and simple to use and this should be made possible courtesy of a user-friendly interface and a simple installation process.

Benefits of Choosing the Right Conference Room Solution

  1. Higher Business Efficiency & Productivity

The use of the right conference room solution enables the elimination of both time and space barriers. As a result, it becomes possible to communicate with clients, colleagues, and partners located almost anywhere and at any time. The right conference room solution delivers shorter and efficient meetings.

  1. Reduced Travel Expenses

Traveling to different places which is important for discussing collaboration and negotiation with business customers and partners is usually time-consuming and costly. Using the right conferencing room solution eliminates unnecessary business travels and eliminates or reduces the time and money to be spent for that purpose. Improved communications also help lower staff training costs and reduce the time of meetings and training.

  1. Humanize Conversation

This is possible since all the meeting participants are captured by the camera and displayed on the screen. Participants are able to employ the use of non-verbal communication such as gestures and facial expressions. Being able to see each other face to face helps in delivering effective communication and it becomes easier for the participants to understand each other unlike when using audio-only calls or email.

  1. More Flexibility

You can join or start a video conference if you are away from the workplace by using your laptop or mobile devices like tablet, smartphone, and iPad.

Also, the best video conferencing equipment can be used for distance learning, online interview, remote working, staff training, business meeting, product promotion, etc.

The Final Verdict

In conclusion, using any one of the available webinar solutions is guaranteed to offer you the numerous benefits highlighted above. It is important to understand that the different video conferencing solutions are tailored to meet the needs and requirement of different clients. Here I strongly recommend ezTalks owing to their wonderful products, reasonable price and professional customer service team.